Management tool 3 ( paper filing systems ) 

Techniques around paper organization 

Here are my recommendations around paper organization.

All Paperwork is meanly dealt with by using basic manual lever arch files. 

The first file system we will look at is: Dealing with the post.

When the post arrives you need to prioritize and action it but before opening any mail make sure you are near bin.

1. Junk mail is immediately binned

2. Important letters and bills are put to one side to action or post out.

3. Items for consideration are put to one side; only keep for 1-month then discarded.  

4. Items for filing are put in a  pile and later sorted into their different subject files. It is always good to pick a day that you are going to use as your administration day

using different coloured files will help you identify your files quicker.
 
What files could you use?

Banking (3 sections)

Section 1 Bank Statements

Section 2 Credit card statements

Section 3 Letter correspondences

 

Finance (House hold bills& correspondence)

Telephone (land line & Mobile)

Electricity

Gas

HP

Loans

Buildings (3 Sections)

Section 1 Mortgage statements

Section 2 Mortgage correspondences

Section 3 Building insurance

Vehicle File (6 Section)

Logbook,

AA membership,

Insurance,

MOT certificates,

Road tax,

Correspondence etc

Employment records, (4 sections)

Pay slips

Inland Revenue details

Contracts

Correspondence

All these types of files can be used for any type of paper organization. It not only enables you to have all your papers in one place but it also allows you to keep track of it.
  

Written by Mrs. Christine McLanachan